BYLAWS

Western Washington Mounted Shooters
BYLAWS

(Revised 1/20/13)


ARTICLE I - STATEMENT OF PURPOSE


The object of the association shall be to encourage and participate in the sport of cowboy mounted shooting and to provide an outlet for those persons wishing to compete in said sport. We shall abide by the rules set forth by the governing bodies of the sport of Cowboy Mounted Shooting. We will promote family participation and the preservation of old west values, good sportsmanship, and patriotism. The club officers will follow the guidelines set forth in the following articles and shall administer the affairs of this club.

ARTICLE II - NAME


The name of the organization shall be WESTERN WASHINGTON MOUNTED SHOOTERS (WWMS herein referred to as "the Club"). The WWMS is recognized as an official Club by our National Affiliate organizations, the Cowboy Mounted Shooting Association (CMSA). We endorse all CMSA functions as well as abide by all National Affiliate organizations rules as set forth in their rulebooks.

ARTICLE III - MEMBERSHIP


  1. MEMBERSHIP - WWMS memberships shall consist of four (4) levels.

    1. Individual All persons wishing to participate in WWMS matches as competitors regardless of age or gender, and are also members of CMSA in good standing. Any rider under the age of 18 years may compete only with a signed parental consent form. Only active members, 15 years old and above, who have been club members in good standing for a minimum of 6 months will be allowed to vote on Club issues.

    2. Family - same as "Individual" with addition of immediate family members in the same household. This shall include the spouse and any children under the age of 18 years. One vote per person, age 15 and above.

    3. Associate - Members who wish to participate in WWMS sponsored local events. Includes CMSA card and right to enter only local events, no State or Regional events, no points, cash, or awards. Any rider under the age of 18 years may compete only with a signed parental consent form. Considered a 1 year "trial" membership. Only active members, 15 years old and above, whom have been club members in good standing for a minimum of 6 months will be allowed to vote on Club issues.

    4. Honorary/Participating All persons wishing to participate in the activities as non riding participants and/or support staff at the WWMS matches. (Does have a vote on WWMS issues as long as they are at least signed up as a WWMS member or family member).

  2. WWMS MEMBERSHIP ELIGIBILITY shall be extended to all persons who wish to become members of the WWMS organization and who pledge to promote the preservation of good character, sportsmanship, integrity and the cowboy lifestyle as defined by the WWMS Statement of Purpose, as well as the CMSA.

  3. All Persons wishing to compete in any WWMS sponsored shoot must at least be a CMSA member in good standing. This excludes practices, demos and clinics, where all persons, members and non-members, are encouraged to participate.

  4. All persons who have purchased Individual or Family memberships are also members of CMSA, and are encouraged to participate in both National and local functions and fully support both organizations.

  5. DUES -Membership dues for all classes of membership shall be determined by the Board of Directors. Resignation of a club member will not constitute the return of club dues.

  6. RESIGNATION, SUSPENSION, EXPULSION AND REINSTATEMENT OF MEMBERS:

    1. Suspension - A majority vote of the Board of Directors will immediately put any member on a 90 day probationary suspension that has;

      1. Caused personal injury or committed an act that may cause injury to themselves, another person, property or livestock.

      2. Committed actions that have or are likely to bring discredit to the sport of Mounted Shooting, WWMS or CMSA.

      3. Conducted themselves in a manner which may compromise the integrity and good character of the WWMS or CMSA.

      4. Been abusive or treated their animal in any otherwise inhumane fashion.

      5. Repeatedly acted in an unsafe manner when dealing with firearms.

      6. Refuses a directive of a WWMS board member, official or designated range master acting for the safe and efficient conduct of WWMS events or is unreasonably disruptive to the efficient operation and enjoyment of WWMS or CMSA events by its participants.

    2. Suspension/Expulsion: Any member placed on suspension or expelled by the Board of Directors, will not be allowed to participate in any club activities until after the 90 day probationary period, and approval of reinstatement by the Board of Directors.

    3. Expulsion - A member may be expelled from WWMS with a majority vote of the Board of Directors for violations listed in Article III, 5A, #1-6 inclusive.

    4. Reinstatement - Any member suspended or expelled from the WWMS may, after a period of ninety (90) days, appear before the Board of Directors to request a reversal of the Board of Directors decision concerning their membership status. The Board of Director's reply to such a request will be in writing by mail only.

    5. Complaints - Any member witnessing recurring violations of general safety practices of WWMS or CMSA, or witnessing recurring violations of rules or bylaws set forth by WWMS or CMSA by another member may file a complaint to the Board of Directors. All complaints must be submitted in writing, whether by mail or email, and signed by the member filing the complaint.


ARTICLE IV - ARMS and AMMUNITION


  1. FIREARMS - All firearms shall be of .45 caliber. All firearms shall be of single action design and manufactured previous to 1900 or like reproductions as specified in the CMSA rulebook.

  2. AMMUNITION - All ammunition at WWMS events shall be CMSA certified Blanks at any match event or approved by the Club for practices. Ammunition used in the competition is only allowed in the loading area, staging area and the arena. No live (projectile) ammunition will be permitted on the premises at WWMS events.


ARTICLE V - BOARD OF DIRECTORS and REPRESENTATIVES


Board of Directors shall perform duties as are outlined in these bylaws. Failure of elected or appointed officers and Board Members to perform their duties may result in removal by the full board of directors requiring two thirds (2/3) majority vote.
  1. NUMBER OF DIRECTORS - The WWMS Board of Directors will consist of no less than six (6) individuals including Regional Representatives.

  2. SPECIFIED DUTIES OF DIRECTORS

    1. President - The President shall preside over all meetings of the board of directors and all committee meetings and appoint such committee members as he or she feels necessary. He or she shall prepare the agenda for the meetings of the Board. He or she may appoint necessary committee coordinators to carry out the Board's programs. The President, within the limits of the law, and at the direction of the Board of Directors, shall act from time to time as the representative of the Board and the Club. In addition, he or she shall have the authority to sign all papers required for the ongoing business of the Board and the Club. In the case of the President's inability to act, the Vice President shall be the immediate successor until the following terms elections take place. The President is responsible for maintaining contact with the Governing bodies of Mounted Shooting and other regulatory agencies necessary for the Club's activities and shall carry the sole responsibility for approving any and all club expenditures.

    2. Vice President- The Vice President shall perform such duties as from time to time may be assigned to him or her. The Vice President, as authorized by the Board, shall have all the powers and perform all the duties of the President in case of temporary absence of the President. In the case of the Vice Presidents' temporary inability to act, the Board of Directors shall declare the office vacant and said board shall choose a successor. The Vice President will research profitable fund raising and sponsorship options. The Vice President will ensure that WWMS and its members act in accordance with rules and regulations set forth from all National Affiliates, CMSA. The Vice President will report all donations and gifts to the Treasurer or acting BOD member for auditing purposes.

    3. Treasurer - The Treasurer shall record all gifts, donations, and financial transactions of the Club in an accepted bookkeeping method. The Treasurer shall provide current financial reports at each regularly scheduled meeting and a yearly financial statement. All financial records will be available to the Board upon request. The Treasurer shall deposit all funds of the Club in such bank or banks as designated by the Board. The Treasurer will prepare or cause to be prepared, all returns and reports required by taxing entities such as Federal income taxes and sales tax. The Treasurer shall be responsible for keeping membership records in order and collect all membership dues. The Treasurer will ensure that WWMS and its members act in accordance with rules and regulations set forth from all National Affiliates, CMSA.

    4. Secretary: The Secretary shall perform such duties as from time to time may be assigned to him or her. The Secretary will maintain and track all administrative aspects of WWMS activities. The Secretary will ensure that WWMS and its members act in accordance with rules and regulations set forth from all National Governing bodies, CMSA. The Secretary will be responsible for posting shoot dates to the CMSA websites. The Secretary will prepare meeting minutes and make available to members if requested. The Secretary will Report all donations and gifts to the Treasurer or acting BOD member for auditing purposes.

    5. Regional Representative(s) - Regional Representative(s) will be responsible for promoting, above all, the WWMS Club, and the sport of Mounted Shooting. Regional Representatives will be a point of contact for the people who reside in the region of the state that they represent, and will be partially responsible for the logistics of events held within their region. The Regional Representative(s) will have the responsibility of investigating, organizing and promoting the WWMS club within designated region with approval from the WWMS President and Board of Directors. Regional Representatives shall be assigned duties as deemed necessary by the President or the Board of Directors. All Regional Representatives are required to accept and reliably execute the duties necessary for club activities as assigned. Regional Representatives will act as liaison to potential new members by providing positive information on Mounted Shooting and WWMS. Regional Representatives will research and report for approval, to the President potential locations for WWMS events including club practices, demonstrations, clinics and point qualifying matches. The Regional Representative must report all donations and/sponsorships to the Treasurer or acting BOD member for auditing purposes. The Regional Representative will be responsible for contacting local newspapers and/or radio station(s) for potential coverage of the event, posting fliers at local businesses and other promotional endeavors associated with the event.

    6. Coordinator(s)/Event Official(s) Shall be assigned duties as deemed necessary by the President or the Board of Directors. All Coordinators/Event Officials are required to accept and reliably execute the duties necessary for club activities as assigned.


ARTICLE VI - ELECTION


  1. ELECTIONS The election of Directors and Representatives shall take place in September every other year at the discretion of the BOD.

  2. METHOD OF ELECTIONS - Nominations for Directors and Representatives will come from the general membership at the September meeting. Election of the Board of Directors and Representatives shall be by the majority vote of the club membership, as set forth in Article III, paragraph 1.

  3. MAJORITY VOTE - A majority vote of the membership, at any club meeting, is considered to be the combined majority of the votes of members in attendance at the official meeting of members.

  4. QUORUM - A quorum of the membership is defined as a minimum of eleven (11) members in good standing, physically in attendance at a meeting.


ARTICLE VII - QUALIFICATION AND TERM OF BOARD MEMBERS & REPRESENTATIVES


  1. PRESIDENT: The term of the President shall be 2 years.

  2. VICE PRESIDENT: The term of the Vice President shall be for 2 years.

  3. SECRETARY: The term of the Secretary shall be for 2 years.

  4. TREASURER: The term of the Treasurer shall be for 2 years

  5. REGIONAL REPRESENTATIVE: To be eligible for the position of Regional Representative, candidate must be an active, adult WWMS member in good standing (over the age of 18).


ARTICLE VIII - INSURANCE


  1. All WWMS competitions or exhibitions involving horses and/or gunfire must have an event insurance certificate prior to the event taking place. This insurance certificate must be in possession of one of the board members prior to the beginning of any competition and/or exhibition.


ARTICLE IX - EMERGENCY CLAUSE


  1. EMERGENCY CLAUSE WWMS bylaws may be temporarily altered by the Board of Directors, in full or in part, and at any time without prior notice for emergency purposes. This action must be deemed a temporarily expedient to best serve the interest of all the members of the WWMS.


ARTICLE X - AMMENDING OF THE BYLAWS


  1. Members may petition changes to the bylaws in writing to the BOD

  2. Board shall meet and vote on pending change or, a quorum (11 club members) must be present to ratify a bylaw change

  3. Board shall draft a change and/or addition if approved.

  4. Bylaws shall be available to all members upon request.